For events with a large number of participants, good preparation and precise planning of the event logistics are essential. This applies all the more if the guests are traveling from different directions (so-called rally trips). Typical challenges are different departure points and times, staggered journeys within a certain time window, earlier and later return times and much more.
Step 1: Initial briefing
The organization of event logistics begins with the first meeting with the customer or agency. The exact requirements are determined and logistical solutions are identified.
Step 2: Measures in advanceg
Often, spatial conditions (accessibility, stopping/parking facilities, visitor routes, possible construction sites/blockages, etc.) have to be clarified in advance. Sometimes no-stopping zones have to be set up or compliance with safety regulations has to be agreed with the authorities.
Step 3: Transportation concept and coordination
This is followed by the design of a customized, detailed transport concept, including time, route and vehicle schedules. The concept is coordinated with the client.
Step 4: Management, coordination and control
During the event, the schedule is carefully monitored, the logistical processes are coordinated, controlled and monitored in real time and, if necessary, unexpected problems such as changes to the schedule are solved.
Dispatchers and hostesses as required
At major events, it is also often useful to have a dispatcher directly on site during the event to coordinate vehicle and driver deployment and maintain constant contact with organizers, customers, chauffeurs and bus headquarters. It is also possible to provide hostesses who are available to answer guests' questions.
In short, our experienced team will take care of all the bus logistics for your event. On request, our vehicles can also be branded to match the respective event and the drivers can be dressed accordingly. We have been a valued logistics partner for both event organizers and event agencies for years, providing them with reliable help and advice.